auction management


describer tour

The Describer duties are assigned to one or more individuals by the administrator.  The describer prepares individual items released by the manager for listing on eBay’s site.  The Describer Module is the area of the program where the contents of individual listings are entered, and they are readied for posting to the web. The describer fulfills these duties by logging in using the assigned password and ID, and then accessing the describer menu option. Upon accessing the Describer's menu, the Describer home page is presented

From the Describer home page, there are four options available.  The first is "Setup Auctions".  Selecting this option brings up the following page.  This page presents a report of all items that the manager has entered into inventory, and that are now ready for description and posting to the web.  By clicking the Item Number associated with any item in this table will take you directly to the portion of the program where the item is described.  We will discuss that shortly.

Selecting the "Last 100 Items" menu option brings up a table that shows the last 100 items described and launched.  This is useful for editing auctions now running, or for adding additional information when permitted and where appropriate.  Again, clicking any Item Number associated with any item in this table will take you to the Describe Item portion of the program which we will discuss shortly.

Selecting the "Search menu option brings up the screen appearing below.  The single field contains a context sensitive search item that will match text or numeric strings entered.  Using this field allows you to search for all items containing the word "Printer" as shown here, or to search for a specific Item Number which would return only the item matching the number entered.  After completing the search, clicking the Item Number associated with an item in the table will take you directly to the portion of the program where the item is described.

The "Describe Item" screen is where the description for an item is completed and made ready for posting.  The top part of the screen contains items relating to the description of the item.  The description fields that relate to inventory, duration, and pricing are pre-filled by the manager, and these generally cannot be changed by the Describer.  Note the copy button which allows you to use a previously described item as a template for a new item which saves your staff time and effort.  Also note the tabs along the top of the blue box toward the middle of this screen.  Clicking any of these tabs changes the fields displayed to those appropriate for the Tab's title.  Thus, clicking the "Shipping" tab shows fields related to shipping for the Describer to complete.

The next portion of the "Describe Item" screen, recreated below, shows the input areas where the Describer enters the actual description for the item, and assigns the images to be associated.  The Describer enters the physical description of the item in the box labeled "Description".  Note it is necessary to use the HTML tag <p> to begin a new paragraph.  However, this is the only HTML that is necessary to use in the entire description process unless you want your listing to have a custom appearance.  In that case, it is necessary for you to create custom templates for your auctions.  Otherwise, the computer coding necessary to create a listing is automatically generated for you by the program.

Under the label "Images" there are four image lines, expandable to 10 lines as shown by clicking the "More Images" icon.  Note that the image path and file name that are entered in the first four available fields.  Clicking the underlined number to the left of the field enters the default path to the FTP directory or folder that was automatically created for you by the Setup Wizard.  The image names were input by the Describer. 

If you do not use's image hosting, or if you store your images on a local drive or use your camera's memory, it is possible to search these local drive by clicking the "Image Search" icon.  This changes the screen to the one shown below.  Clicking the "Browse button next to any image will bring up a Windows style search box for you to designate the appropriate folder to search.  Once you have found the image that you want to associate with your listing, double click it and the path and file name are filled in on the Describer page.  When complete, click the Upload button and your images are now associated with this listing.

After you have selected your images, it is possible to input highlighted or bulleted items.  Clicking the plus sign to the left of the "Item Features and Reference Links" label brings up the screen appearing below.  To enter special features about the item or the auction, simply enter the descriptive text in any of the "Feature" fields.  Text entered here will appear as bulleted text in the description portion of the listing on eBay.  In the event that you want to link to another web page, the fields in the right hand column allow for this.  When properly completed, the desired text will flow logically with the links properly highlighted and color coded without the Describer inputting any HTML coding.

The final menu option available from the Describer's home page is the support option.  This takes us to the learning center on our web site where there are additional resources to help you use the system.

This concludes our brief overview of the describer function.  You may continue to tour the system or obtain more detailed information on how to use the program by following the links listed below.

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